St. Nicholas Academy Admission Information

Please print and fill out the enrollment form (either in hardcopy or fill out electronically and email to the School Office). 

Private School Aid Service

• Fill out the PSAS online application form.

• The Authorization Code for St. Nicholas Academy is 3807 

• Detailed PSAS online application instructions.

ADMISSION POLICY

St. Nicholas Academy is an Interparish school, administered by a Board of Limited Jurisdiction with the Archbishop of Cincinnati reserving certain rights.

St. Nicholas Academy, through the recommendation of the Board of Limited Jurisdiction, admits students on a space available basis. Class size is limited to 25 for Kindergarten and 30 children per class at all other grade levels. In an emergency situation, this number may be adjusted.  

ADMISSION PROCEDURES

After registration is complete:

1. Students must undergo placement screening.

2. School office must receive necessary records.

3. Students must interview with the principal.

Administrative regulations are established concerning student admission to determine the appropriateness of our school program to meet the individual needs of a student. These regulations will change to keep pace with school law, archdiocesan policy, local and community needs, and the welfare of our students. Should a situation require a judgment, the decision of the Administrative Team will be final.

Transfer students will be admitted after completing registration, placement testing, a review of the students’ records from previous educational institutions and an interview with the Administrative Team. The school must also receive a recommendation from the previous school. All students entering St. Nicholas Academy, except those entering Kindergarten or Grade 1, are placed on probation. Kindergarten and Grade 1 students whose registration is not complete by the start of the school year may be placed on probation. Probation lasts a minimum of one quarter and will be reviewed quarterly following these guidelines for full admission: 

• The student will have no disciplinary incidences involving the student code of conduct.

• The student consistently turns work in on time and fulfills all academic requirements.

• The student maintains acceptable grades and demonstrates progress in academic studies.

REGISTRATION

A registration fee which is determined each year by the Board of Limited Jurisdiction and the application are required in January of the proceeding year.

TUITION PROCEDURES

Families have the option of paying tuition in full by July 1^st or of arranging to pay tuition in installments through Tuition Management Systems, Inc.  Payment options are for 12 months, 10 months, quarterly and semi-annually.  Payment dates are the 10^th or 25^th of the month.  The Board of Limited Jurisdiction will determine the tuition for the school each year.

ACTIVE PARISH MEMBER STATUS

Active Parish Member status in one of the covenanted parishes is determined by the individual parish.

TUITION ASSISTANCE

To be considered for tuition assistance a family must complete an application that is evaluated by a third party company.  Applications will be available in December and must be completed by mid January.

Pastors of the covenanted parishes will determine the amount of assistance that each family will receive.  The Board of Limited Jurisdiction will determine the amount of assistance to be made available each year.

FINANCIAL POLICIES

Our Financial Policies are inline with any Catholic Elementary Educational Institution.  Please read ahead for details.

• No refunds will be issued when a student loses the privilege of attending a class activity or a class trip. Any money collected by the class or by individual students for class activities or trips would have been deposited into a fund to defray costs.

• A fee of $25.00 will be charged for all checks returned by a financial institution for any reason.  When a financial institution has returned a check, payment must be made with cash or money order.

• Late fees will be charged when deadlines for financial payments have not been met.

• No report card will be issued if there are outstanding cafeteria charges, library late charges, book fines, band fees or other fees.

• St. Nicholas Academy reserves the right to charge an administrative fee when the school is penalized due to individual late payments.

• St. Nicholas Academy Refund Policy is prorated to the end of the quarter in which the student is withdrawn. All fees, including the registration fee, are nonrefundable. There is no refund for consumable books. No refunds will be issued until all textbooks and/or other school materials are returned and all outstanding charges are paid.

• Records of students who are withdrawing from St. Nicholas Academy will be released upon written request by the parents/legal guardians only if all financial obligations to the school have been met as determined by the administration.

NON-DISCRIMINATION POLICY

St. Nicholas Academy admits students of any gender, race, color, national or ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of gender, race, color, national or ethnic origin in administration of educational policies, admission policies, athletic and other school-administered programs, and in hiring teachers.

2008-2009 ST. NICHOLAS ACADEMY TUITION RATES

PARISH MEMBER TUITION RATE

Parishioners of St. Johns or Holy Trinity

ONE STUDENT                                      $2,700.00

TWO STUDENTS                                   $5,150.00

THREE STUDENTS                               $7,452.00

FOUR STUDENTS                                  $9,720.00

CATHOLIC NON-MEMBER TUITION

Catholic – Non-Parishioners of St. John or Holy Trinity

ONE STUDENT                                      $3,325.00

TWO STUDENTS                                   $6,317.50

THREE STUDENTS                               $9,177.00

FOUR STUDENTS                                  $11,970.00

NON-MEMBER

Non-Parishioners – Non-Catholic

ONE STUDENT                                      $4,300.00

TWO STUDENTS                                   $8,170.00

THREE STUDENTS                               $11,868.00

FOUR STUDENTS                                 $15,480.00